What Are 10 Creative Out of Office Message Examples?

When you're away from the desk, it’s helpful to set up an Out of Office (OOO) message to keep your colleagues and clients informed. Crafting a clear and engaging OOO message can make a great impression while you're away and let people know what to expect. Below are ten examples of effective OOO messages that you can use for inspiration.

What Should You Write When You’re on Vacation?

Taking a break from work is important, and your OOO message should reflect that. Here’s a friendly and light-hearted template:

• “Hello! I’m currently soaking up the sun on a well-deserved vacation. I’ll be back in the office on [return date]. If you need immediate assistance, please contact [colleague's name] at [colleague's email]. Looking forward to catching up when I return!”

This message informs the sender about your absence while adding a personal touch.

How Can You Inform Clients During a Conference?

If you're attending a conference, it’s key to let clients know what you’re up to:

• “Hi there! I'm currently out of the office attending [conference name] from [start date] to [end date]. I’ll respond to your email as soon as I’m back. For urgent matters, please reach out to [alternative contact person]. Thank you for your patience!”

This shows your engagement in professional development while also guiding them on who to contact in your absence.

Should You Make Your OOO Message Funny?

A humorous OOO message can lighten the mood and make you memorable:

• “Greetings! I’m currently out of the office, probably lost in a pile of beach towels or hiking up a mountain. I won’t be checking my emails until [return date]. If you need help, reach out to [colleague's name]. I’ll respond once I find my way back to civilization!”

Humor gives your message a personal touch, making it more enjoyable to read.

What To Say When You’re on Sick Leave?

If you’re off for health reasons, it’s best to keep it simple and professional:

• “Hi! Thank you for your email. I am currently out sick and unable to respond to messages. I hope to return by [expected return date]. In my absence, please contact [colleague's name] for urgent inquiries. Thank you for your understanding.”

This message conveys the necessary information without oversharing.

How Can You Set Expectations for a Long Leave?

If you’re away for a longer time, clarity is crucial:

• “Hello! I will be out of the office on maternity/paternity leave from [start date] to [end date]. During this time, I will not be checking my emails. For immediate assistance, please contact [colleague's name]. I appreciate your understanding and look forward to reconnecting upon my return.”

Being transparent about your leave makes it easier for others to plan accordingly.

Should Your OOO Message Be Straightforward?

Sometimes simplicity is best, especially in a professional environment:

• “Thank you for your email. I am currently out of the office and will return on [return date]. For assistance, please reach out to [colleague's name] at [colleague's email].”

This straightforward message leaves no room for confusion.

Can You Use Your OOO to Promote Your Team?

This is a unique way to put the spotlight on your colleagues:

• “Hi there! I’m currently out of the office until [return date] and may not have access to my email. While I'm away, please contact my awesome teammate [colleague's name] at [colleague's email]. They’ll be happy to assist you!”

This approach highlights teamwork and emphasizes trust in your colleagues.

What’s a Good Way to Acknowledge Special Events?

If you're out for a special event, like a wedding or holiday, reflect that in your message:

• “Hello! I’m out of the office celebrating [event] and will return on [return date]. During this time, I won't be checking emails. For urgent matters, contact [colleague's name]. Thank you for your understanding!”

This message creates a personal connection while managing expectations.

Is It Okay to Mention Receiving Emails?

If you want to acknowledge incoming emails while you’re away, try this:

• “Hi! I’m currently out of the office and will return on [return date]. I appreciate your email and will respond as soon as I can upon my return. If it’s urgent, please contact [colleague's name]. Thank you!”

This lets senders know that you value their communication.

Can You Combine Professionalism with Warmth?

Absolutely! Here’s how you can do it:

• “Dear Sender, thank you for your message. I am currently out of the office and will be back on [return date]. I appreciate your patience and will respond to your email as soon as possible. For immediate assistance, feel free to reach out to [colleague's name]. Warm regards!”

This example balances professionalism and warmth, leaving a positive impression.

Crafting an effective Out of Office message can help maintain strong communication while you’re away. Whether you choose humor, professionalism, or warmth, the key is to keep it clear and considerate. With these examples in mind, you can create an OOO message that works for you!